A logistics operator with 240 employees across drivers, warehouse, dispatch, and admin was managing HR through a mix of paper attendance sheets, an outdated payroll spreadsheet, and an HR consultant for compliance. Errors in overtime calculation, BPJS contributions, and shift premiums were creating monthly disputes and quietly bleeding cash through duplicated payments and missed deductions.
We built a focused HRIS covering employee records, geolocation-based attendance (mobile app), shift planning, overtime approval workflows, leave management, and an automated payroll engine that handles BPJS Kesehatan, BPJS Ketenagakerjaan, PPh 21, and shift premiums correctly. Payslips are sent via WhatsApp on the 25th of every month.
Monthly payroll processing time dropped from 11 person-days to under 4 hours. Calculation errors went to zero across 9 months of operation. The HR team now focuses on people development rather than data entry. The system was deployed for a fraction of the cost of comparable commercial HRIS solutions.